Read the access description
Task, category and folder sharing show an access description beside each role. Use that description to choose the permission needed for the work. Task Maps use separate Viewer and Editor roles.
| Access description | Meaning |
|---|---|
| Can view only | Read the shared work. Content-editing controls remain unavailable. |
| Can view and edit | Change content where the resource permits it. Deleting is a separate permission. |
| Can view, edit, and delete | Includes removal of the resource where the interface offers it; review deletion confirmations carefully. |
When an action is disabled
- Check your role on the item.
- For a bulk action, check every selected task; one read-only item can disable the change.
- Ask the owner for the access needed to do the work.
- Reconnect if the action changes permissions or membership.
Maps and tasks have separate access
A shared map can contain tasks you cannot read. The map should not reveal restricted task details merely because you can view its layout. Task sharing must grant the underlying access separately.
Offline access has limits
Previously available content may be cached for reading. Permission and membership changes require a live connection; cached visibility is not a guarantee that access is still current.